March 23, 1998

Present: Appointed Mayor Scott Fleetwood
Acting Mayor & President of the Board of Alderman Herman Davis
Alderman Delmar Guthery
Alderman Oren Alcorn
Alderman Don Davidson
Marilyn Alms, City Clerk
City Attorney, Carl Smith

News Media: Keith Moore, Herald Publishing; Art Corum, KKOZ

Guests: A visitor's sheet was passed around for those in attendance to sign.

CALL TO ORDER: Meeting called to order by President of the Board of Aldermen & Acting Mayor, Herman Davis.

ROLL CALL: Upon call of the roll, the following aldermen were present: Herman Davis, Delmar Guthery, Oren Alcorn, and Don Davidson.

APPROVAL OF MINUTES: Minutes of March 9, 1998, and special meetings of March 4th, March 13th & March 18th, were mailed to Aldermen for their review. Motion made by Don Davidson to approve minutes. Second to the motion by Oren Alcorn. Motion carried. All in favor.

OATH OF OFFICE FOR MAYOR: City Clerk Marilyn Alms spoke on behalf of the city employees to express gratitude to the Board of Aldermen for their support through the diffucult period following the death of Mayor Bud Norman. She also welcomed Scott Fleetwood, who has been appointed to fill the unexpired term of mayor, and then administered the oath of office of Mayor of the City of Ava.

SOLID WASTE MANAGEMENT DISTRICT UPDATE - LINDA ROEHYL: Linda Roehyl, who is Executive Director of Solid Waste Management District P, in which Ava is a member, spoke to the Board and gave an update on the plan of the district. District is made up of seventeen cities in seven counties. We have reached 40% reduction of landfill goal - our district was first in the state to reach goal. April 18 is Household Hazardous Waste pick-up. She asked if City would suggest location. Alderman Alcorn suggested lot west of Ava General Baptist Church.

CITIZENS' COMMENTS:

Don Davidson:Don Davidson stepped away fron Council table and said he wanted to speak as a citizen. He said he felt like he has been discriminated against. He mentioned Scott going to Oren's church. He did not like comments made by Aldermand Davis & Alderman Guthery.

Lena Marlin:Lena Marlin came before Board of Aldermen. She thinks this is a slap in the face to Aldermen - she thinks the four aldermen should have selected one of the elected officials to serve out the unexpired term of Mayor. She directed her inquiries to Alderman Alcorn, who explained the steps taken in making the decision about filling vacancy of Mayor.

Billie Leonard: Billie Leonard spoke to Aldermen asking for a speed zone in her neighborhood on N.E. 3rd Ave. & N.E. 14th Street. She said there are speeders and there is careless driving in this area, as well as trash thrown out. She spoke in support of Scott Fleetwood as Mayor. She said she had talked to Larry Rieken with MO Conservation, and he said trees would be donated to be planted along the street. She suggests the street be named Dogwood Lane. She personally has planted 12 dogwood trees, and state is providing dogwood and redbud.

Marsha Brown:Marsha Brown said as representative of GOIN and Chamber of Commerce, she would like to welcome Scott as Ava's Mayor.

COMPUTER BIDS:City Treasurer, Peggy Porter, presented a bid packet for computer system for City. Only one bidder who replied to our ad was a certified sales company for the model of IBM Model 150 that would run our SCT software.

Bid summary:
Part I is the hard drive - Model 150 - the SCT PSAS 2000 software is the program licensing.
Part II is the machinery - the hardware of PC units and these bids are broken out "per unit". Request for up-grade is for nine PC units - but the bid is "per PC".
Part III is cash receipts system - payments would be automatically posted to customer's account.

Peggy also mentioned that financing is available over 36 months at 6.53% from IBM Credit Corp.

Motion made by Oren Alcorn to approve Part I bid through IBM Credit Corp. Second to motion by Don Davidson. Motion approved. All in favor.
Motion made by Oren Alcorn to approve Part III bid on cash receipts system from Ferrell Data. Second by Don Davidson. Motion approved. All in favor.
Aldermen suggested having a special meeting to decide on Part II PC workstations.

COUNTER BID:Bids on customer service counter in front office at City Hall. Request is to remove the existing counter that runs north-south in center of room. Three bids were submitted:

D.W. Woodcraft.........$761.50
Premier Woodcraft.......519.53
Gary Lakey..............637.00

Premier Woodwork is low bidder. Motion made by Don Davidson to accept bid from Premier Woodwork. Second to motion by Delmar Guthery. Motion approved. All in favor.

RESOLUTION #98.5:A Resolution To Amend Signature Cards On All Bank Accounts At Century Bank Of The Ozarks.
Resolution read by City Clerk.
Motion made by Oren Alcorn to approve and adopt Resolution #98.5. Second to motion by Don Davidson. Motion approved. All in favor.

SPRING CLEAN-UP DATE:City traditionally has two clean-up weeks per year, and some residents have asked Board to set date. Employees recommended the first week of May. Motion made by Oren Alcorn to set spring clean-up for first week in May. Second to motion by Don Davidson. Motion approved. All in favor

CDBG WATER STORAGE TANK PROJECT:City Clerk presented a financial report prepared by Missouri Department of Economic Development. Report date as of March 13, 1998:
Shows grant allowed....................$404,800
Request outstanding for funds.............4,710
Previos funds requested..................12,590
Remaining funds.........................387,500
Oren Alcorn spoke to public, thanking them for the opportunity to serve as an alderman for 10 years and saying he will still be interested in our City government.

ACCOUNTS PAYABLE: Accounts payable were presented to aldermen for their review. Motion made by Oren Alcorn to pay accounts payable as presented. Second to motion by Delmar Guthery. Motion approved. All in favor.

CLOSED SESSION:Motion made by Oren Alcorn to move into closed session for discussion on personnel pursuant to RSMo 610.021(3). Second to motion by Don Davidson. Motion approved. All in favor.
During closed session aldermen discussed two police officers, Tim Matthews and Bill Wright. Motion made by Delmar Guthery to terminate employment of officers, Tim Matthews and Bill Wright, with City. Second to motion by Don Davidson. Motion approved. All in favor. Record of vote: Alcorn, aye; Davidson, aye; Davis, aye; Guthery, aye.

CLOSED SESSION:Motion made by Oren Alcorn to move into closed session. Second to motion by Don Davidson. Motion approved. All in favor.
During closed session, Aldermen discussed amount of salary baid to City Attorney. City Clerk is to ask other cities the amount they pay.
Aldermen scheduled meeting to meet with computer salesmen for Friday morning, March 27, at 9:00 A.M.
Board received letter of resignation from Russell Hunt, resigning his position on police Commission.

ADJOURNMENT: Motion made by Oren Alcorn to adjourn meeting. Second to motion by Don Davidson. Motion approved. All in favor.

Meeting Adjourned.