April 13, 1998

Present: Mayor Scott Fleetwood
Alderman-elect Herman Davis
Alderman Delmar Guthery
Alderman Don Davidson
Alderman-elect Leon Harris
Marilyn Alms, City Clerk
City Attorney, Carl Smith

News Media: Keith Moore, Herald Publishing; Art Corum, KKOZ

Guests: A visitor's sheet was passed around for those in attendance to sign.

CALL TO ORDER: Meeting called to order by Mayor Scott Fleetwood.

ROLL CALL: Upon call of the roll, the following aldermen were present: Herman Davis, Delmar Guthery, Don Davidson, Alderman-elect Leon Harris.

APPROVAL OF MINUTES: Minutes of March 23 and March 27, 1998, minutes were mailed to aldermen prior to the meeting for their review. Mayor called for motion to amend or approve minutes as prepared. Motion made by Alderman Don Davidson to approve minutes; second to the motion made by Alderman Delmar Guthery. Motion approved by vote of all in favor.

ORDER OF BUSINESS:

BILL # 4/98/2 ORDINANCE DECLARING ELECTION RESULTS: Bill #4/98/2, Proposed Ordinance #547 - An ordinance declaring results of municipal election held on April 7, 1998, for the purpose of electing two aldermen, one from the east ward and one from the west ward, and deciding the question of raising residential trash pick-up from $6.00 per month to $8.95 per month, was read by City Clerk.

Motion to approve first reading of bill made by Alderman Don Davidson. Second to motion by Delmar Guthery. Motion approved. All in favor. Record of vote: Davis, aye; Guthery, aye; Davidson, aye.

Second reading of bill, by title only, read by Clerk. Motion to approve second reading of Bill #4/92/2 made by Alderman Herman Davis; second to the motion made by Alderman ?. Motion carried all in favor. Record of vote: Davis, aye; Guthery, aye; Davidson, aye.

Thereupon, Bill #4/98/2 was duly passed and approved and numbered as City Ordinance #547.

OATH OF OFFICE FOR ALDERMEN: Oath of office was administered by City Clerk Marilyn Alms to West Ward Alderman Herman Davis, and East Ward Alderman Leon Harris.

APPOINTMENT OF CITY OFFICERS: Mayor Fleetwood made annual appointments:

PLANNING & ZONING COMMISSION APPOINTMENTS: Appointment of members to serve was made by Mayor Fleetwood. Those appointments were: Bonnie Evans, Mike Warman, Noel Dye, Mike Bristol, Ralph Bebout.

BOARD OF ADJUSTMENT APPOINTMENT: Appointment of one member to serve on Board of Adjustment was made by Mayor Fleetwood. His recommendation was Mrs. Teresa Tost.
Mayor asked for motion by the Board of Aldermen approving these appointments. Motion by Alderman Delmar Guthery to approve the appointments; second to the motion made by Alderman Leon Harris. Record of vote: Davidson, aye; Davis, aye; Guthery, aye; Harris, aye.

CITIZENS' COMMENTS:

Karen Mendel, Executive Director of the Ava Area Chamber of Commerce, submitted a map of proposed plan of closing parts of Public Square during the Poke Salat Days Festival, June 4, 5, & 6, 1998. Karen asked that at least two City employees be made available to help with getting barricades close to location where they will be put into place. Also, asking City's permission to post "No Parking" signs one block north of Square on Jefferson St., and one block south of Square on Jefferson St.

ELECTRIC DEPT. BID FOR MATERIALS: Electric Supt. Greg Chamberlain submitted bids for electric department materials:

4/0 secondary underground wire:
Diversified - 1,000 feet.....$1,019
Harry Cooper - 1,000 feet.....$1,063

500 KVA pad mount transformer for Git 'N' Go:
Harry Cooper - Pauwels.....$5,656 - Howard.....$5,806
International Transformer - (rebuilt).....$5,806
Diversified - ABB (new).....$6,015
Delta Y Electric - (new).....$6,850 - (rebuilt).....$5,550

(Greg said ABB transformer from Diversified is $300 more, but is better quality transformer for our need.)

15 and 25 KVA pole mount transformers:
Delta Y Electric - 15 KVA.....$325 ea.
..................................25 KVA.....$390 ea.
International - 15 KVA (new).....$503 ea. - (rebuilt).....$325 ea.
............................25 KVA (new).....$572 ea. - (rebuilt).....$415 ea.
Harry Cooper - 15 KVA.....$378 ea.
..............................25 KVA.....$463 ea.

(Transformers CSP - overhead services on houses - Greg said they are completely out, nine in stock - would like to order 10 or 15).

Battery Powered Drill: Cooper Lumber - Gas drill.....$838.80 - Battery Powered.....$706.80
Shannon Tools - Battery Powered.....$715

Motion made by Herman Davis to purchase:
(5)-15 KVA pole mount transformers @ $325 ea. & (5)-25 KVA pole mount transformers @ $390 ea. from Delta Y Electric;

ABB 500 KVA pad mount transformer @ $6,015 from Diversified, as presented by bid;

2,500 fr. roll of underground wire @ $1,019 per 1,000 ft. from Diversified; Second to motion by Leon Harris. Motion approved. All in favor.

Motion made by Leon Harris to purchase battery powered drill from Cooper Lumber for $706.80. Second to motion by Delmar Guthery. Motion approved. All in favor.

REPORT OF COMPUTER PURCHASE BY PEGGY PORTER:City Treasurer Peggy Porter gave a status report on the purchase and installation of new computers. Delivery date for PC Units is April 20th. Computer programmer will be here to help install. Financing is through First Home Savings Bank at 6% interest. City had taken bids from local financial institutions.

SHO ME POWER:Bill for March is $128,182. Utility accounts receivable billed to customers is $168,309.

CITY UTILITIES:City Utilities is enforcing disconnect policy on last business day of each month. There will be no extensions unless there is an emergency situation. We are not a bank. Customers will be charged reconnect fee & overtime charge, if service is reconnected after business hours, after having been disconnected for non-payment.
Rate structure study - John Forrester, of Scott Engineering, will be here in April to discuss this study.
Git 'N' Go has requested an electric pole be relocated. We will have an engineer look at this.
Policy being researched regarding billing of commercial customers for pad mount transformers on new service installation.
Mayor asked Board to look at standardized fee for truck usage. Council is considering allowing utility payments through credit cards and debit cards.

AVA POLICE DEPARTMENT SUMMARY:Summary report presented by police officer, Trampus Taylor. Report covers time from 02-27-98 through 03-26-98, and includes number of activities for category, i.e., traffic, criminal activity, calls for service, etc.
This report is for night shift officers.
Dog leash law was questioned by Alderman Guthery. Mayor said he had spoken to Police Chief about providing copies of the ordinance.

BOARD OF ALDERMEN WEEKLY WORK SESSION:Mayor Fleetwood proposed weekly work sessions for Aldermen to get together for status reports.
8:00 A.M. on Thursdays was selected to try. First work session will be held this Thursday, April 16.

COPELAND:Copeland has asked City to provide sales tax exemption certificate for construction project. Bids and contracts would have to be in City's name. The City owns the building where the plant is located, and the proposed renovations are for interior work in office and cafeteria.
Motion made by Don Davidson to approve request by Copeland for City's assistance in building renovation by contract in City's name. Second to motion by Leon Harris. Motion approved. All in favor.

PRESIDENT OF BOARD OF ALDERMEN:Motion made by Don Davidson to appoint Herman Davis as President of the Board of Aldermen. Second to motion by Leon Harris. Motion approved by vote of all ayes. Record of vote: Davidson, aye; Guthery, aye; Harris, aye.

FIRE DEPARTMENT: Fire Dhief, Tom Woods, spoke to Aldermen regarding the need for handheld radios. The radios they have now are only two channel.
Mr. Woods also mentioned that there are repairs and renovations at the fire station that have been put on hold. Mr. Harris noticed the gas bill for the station, and Tom said City has planned to block the row of back windows, which has never been done.

BIDS:Bids presented to Board:

Vaccuum Cleaner:
Wal-Mart - Hoover Elite Vaccuum Cleaner.....$119.00
.....................Hoover Convertible Vaccuum Cleaner.....$99.96
(Jon Miller recommends the Hoover Elite because it is designed for more commercial use.)

Water Meters:Jerry Loveland said he will order 30 meters:
Winwater Works - Hersey meters.....$31.00 ea.
Water Products- Neptune meters.....$34.00 ea. - 15 yr. warranty
.................($20.00 to replace parts)
Harry Cooper - ABB meters.....$29.00 ea. - 1 yr. warranty

Street Signs:
PMI, Inc. - (16) 30"x30" STOP signs @ $43.75 ea. = $7000.00
Motion made made by Don Davidson to approve bids as presented. Second to motion made by Delmar Guthery. Motion approved by vote of all ayes.

ACCOUNTS PAYABLE: Accounts payable presented to Board for review.
Motion made by Don Davidson to approve accounts payable as presented. Second to motion by Leon Harris. Motion approved. All in favor.

CLOSED SESSIONMotion made by Don Davidson to move into closed session for discussion of personnel pursuant to RSMo 610.021(3). Second to motion by Herman Davis. Motion approved. All in favor.
Aldermen discussed police department and hiring new officers. Mayor Fleetwood recommends hiring two full-time officers and one part-time officer.
Mayor said for first Thurdsay morning work session meeting with Aldermen, they need to have a building inspection of City facilities.
Mayor is having 9:00 A.M., Monday morning meetings with department supervisors. He invited Aldermen to attend any of these meetings.
Mayor Fleetwood recommends hiring a "floater" employee to help out in all departments when someone is absent. He also recommends hiring a three person brush crew for an approximate 18 month program - two people in the bucket and one on ground.
Mayor told Aldermen he is working on a policy for travel expenses, i.e., mileage, meals, etc.

OPEN SESSION:Motion made by Delmar Guthery to move to regular open session. Second to motion by Herman Davis. Motion approved. All in favor.

CITY DUMPTRUCKS:Street department has two dumptrucks - the oldest one ('86 model truck) has bad transmission. Buying trucks through Missouri Department of Transportation was discussed.

ADJOURNMENT: Motion made by Leon Harris to adjourn meeting. Second to motion by Delmar Guthery. Motion approved. All in favor.

Meeting Adjourned.