July 13, 1998

Present: Mayor Scott Fleetwood

Alderman Herman Davis

Alderman Delmar Guthery

Alderman Don Davidson - absent

Alderman Leon Harris

Marilyn Alms, City Clerk

City Attorney, Carl Smith

News Media: Keith Moore, Herald Publishing; Art Corum, KKOZ

Guests: An attendance register was provided for guests to sign.

CALL TO ORDER: Meeting called to order by Mayor Scott Fleetwood

ROLL CALL: Upon call of the roll, the following aldermen were present: Herman Davis, Delmar Guthery, Leon Harris, Don Davidson was out of town and not present at meeting.

APPROVAL OF MINUTES: Minutes of June 22, 1998, meeting were mailed to Aldermen for their review, and minutes of May 11, 21, & 26 minutes were given to aldermen at last meeting for their review. Motion made by Herman Davis to approve minutes as presented. Second to the motion by Leon Harris. Minutes approved by vote of all ayes.

CITIZEN’S COMMENTS: Lonnie Cook – auto detailing shop submitted bid to do City police cars & utility trucks.

Kester Rezoning Ordinance – Bill #7/98.11 Proposed Ordinance #556: An Ordinance To Amend The Ava Zoning Ordinance To Change Zoning From A Agriculture to B3 General Business, Request By Paul Kester, Located At 1042 North Hwy 5. Legal description:

Street location: 1402 North Highway Five

First reading of bill by City Clerk. Motion made by Alderman Delmar Guthery to approve first reading of bill. Second to motion by Herman Davis. Motion carried by vote of all ayes. Record of vote: Davis, aye; Guthery, aye; Harris, aye;

Second reading of bill by clerk. Motion made by Herman Davis to approve second reading of bill. Second to motion by Leon Harris. Motion approved by vote of all ayes. Record of vote: Davis, aye; Harris, aye; Guthery, aye.

Thereupon, Bill #7.98.11 was passed and approved and numbered City Ordinance #556.

Bert Baker: Mr. Baker has submitted building permit application to build garage in Ava View Heights on separate lot – contiguous to his residence, but platted as separate lots – in one parcel number. Mr. Baker

said he cannot put a garage on lot where his residence is, because there are some big trees in the back yard he does not want to remove.

Aldermen advised he should meet set-back requirements and leave room to build residential structure. Lots are 80’ x 140’ feet. Carl Smith advised that with a Zoning Ordinance, Council can make a determination of the zoning ordinance, however, Council cannot override the restrictive covenants set out by subdivision plat. Carl recommended Mr. Baker talk to his neighbors to make sure they have no objections to the construction of this garage.

Mr. Baker said he planned on using same type of siding on exterior of garage.

Mr. Smith said "neighbors" would be any other property-owner who is subject to same restrictions by covenants on their land in this subdivision.

WASTE WATER TREATMENT PLANT: Scott Consulting Engineers have been conducting study. Requires purchase of $8,000 to $10,000 equipment – smoke testing equipment for City employees to conduct testing. Leon Harris in favor of purchasing equipment, if we’ll follow-up and make repairs after we’ve determined trouble areas.

POLICE TRAINING SEMINAR: Homicide Investigation & Crime Scene Reconstruction: registration $250, plus room costs of $85 for single room at Bloomington, IL. Motion made by Herman Davis to approve Police Training Seminar for Clint McFarlin. Second to motion by Delmar Guthery. Motion approved. All in favor.

BATTERY BACK UP FOR TELEPHONE SYSTEM: Battery back-up proposal submitted by David Hailey on battery system for City telephone.

TRASH TRUCKS: Representative from Downing Sales, Larry John, submitted information on price quote for trash truck – there is a new motor in our truck that would fit our other truck we will keep in service.

FIRE STATION: Delmar Guthery reminded them we need to get bids on blocking up windows and insulating the fire station.

ACCOUNTS PAYABLE: Accounts payable were reviewed by Board of Aldermen. Motion made by Delmar Guthery to pay accounts payable. Second to motion by Leon Harris. Motion approved. All in favor.

CONDEMNED PROPERTY: Mr. Patton has been notified by certified mail, which was refused and returned by post office, then legal notice has been run in the newspaper giving 30 day notice. We need to draw up bid specs for demolition of structure & advertise. Attorney Smith asked for copy of Dangerous Buildings City Ordinance.

MO DEPARTMENT OF TRANSPORTATION: Mayor Fleetwood met with man from MO D.O.T., about some street improvements. He agreed to submit a request for a stoplight at intersection of North Jefferson & N.W. 12^th by new Git ‘N’ Go store.

POWER OUTAGE FOR RECLOSURE REPAIR: Mayor said there will be a power outage to repair reclosure some night in the next few days. Fire Chief asked that fire department be notified when power is planned to be off because of fire station doors being electric.

(4) Goodyear Wrangler

Davis Tire $70.44 each plus mounting - $325.76

Ava Tire Shop $52.90 plus mounting - $261.60

Ava Tire Shop $70.44 plus mounting - $331.76

Motion made and seconded to buy tires from Davis Tire for $325.76.

CLOSED SESSION: Motion made by Leon Harris to move into closed executive session for discussion of personnel pursuant to RSMo 610.021(3). Second to motion by Delmar Guthery. Motion approved. All in favor.

House numbering system: Scott addressed matter of getting the house numbering system finished. He said Marilyn has recommended City hire Geneva McCullough to double-check and finish out assigning building numbers. She talked to Geneva, who agreed to work as a consultant for $8.00 per hour. Scott said four or five days work should finish it out.

Aldermen were in agreement to hire Mrs. McCullough for this project.

OPEN SESSION: Motion made by Herman Davis to move to regular open session. Second to motion by Leon Harris. Motion approved. All in favor.

Wage schedule: During closed session, Mayor explained how he calculated the proposed wages he has submitted. Motion made by Herman Davis to approve proposed wage schedule. Second to motion by Leon Harris. Motion approved. All in favor. Record of vote: Davis, aye; Harris, aye; Guthery, aye.

Herman Davis recommends another employee for the street department for ditch mowing, and street patching repair.

Scott said the floater can work with street department when there is no one on vacation. Herman suggested paving alleys with cold mix – they are in need of repair since gas lines were put in alleyways.

Motion made by Leon Harris to adjourn meeting. Second to motion by Delmar Guthery. Motion approved. All in favor.

Meeting adjourned.

On July 27, 1998, minutes were:

_____Approved by Board of Aldermen as written

_____Corrected or amended by Board of Aldermen

___________________________

Mayor Scott Fleetwood