July 27, 1998

Present: Mayor Scott Fleetwood

Alderman Herman Davis

Alderman Delmar Guthery

Alderman Don Davidson

Alderman Leon Harris

Marilyn Alms, City Clerk

City Attorney, Carl Smith

News Media: Keith Moore, Herald Publishing; Art Corum, KKOZ

Guests: An attendance register was provided for guests to sign.

CALL TO ORDER: Meeting called to order by Mayor Scott Fleetwood

ROLL CALL: Upon call of the roll, the following aldermen were present: Herman Davis, Delmar Guthery, Don Davidson, Leon Harris.

APPROVAL OF MINUTES: Minutes of July 13, 1998, meeting were mailed to Aldermen for their review. Motion made by Herman Davis to approve minutes. Second to the motion by Don Davidson. Motion carried. All in favor.

Double yellow line on W. Hwy 14 at Ava View Heights: Leroy Maack spoke to Board of Aldermen about his request to Missouri Department of Transportation to paint a double yellow line and make speed limit not more than 45 m.p.h., in front of Ava View Heights Subdivision, which has four entrances into the subdivision from Missouri Hwy 14. There are 69 homes in the subdivision. Mayor said City could put in a request to Missouri Department of Transportation. Herman Davis said the double line is already on West Hwy 14, except from 14^th Street to past subdivision entrance.

RECYCLING CENTER ANNUAL BUDGET EXPENDITURE APPROVAL: Mayor spoke to Board about increasing monthly contribution to Recycling Center from $200 per month to $400 per month. Mayor has contacted some of larger industries about using the cardboard recycling program.

Motion made by Herman Davis to grant contribution increase from $200 to $400 per month to Recycling Center. Second by Leon Harris. Motion approved by vote of all ayes.

BILL #7/98.12 – PROPOSED ORDINANCE #557: An Ordinance To Amend "The Ava Zoning Ordinance" By Changing The Official Zoning Map And Repealing That Part Of The Ordinance In Conflict Herewith To Change Zoning From A-Agriculture To R-1 Single Family Residential, Request By Delmar Guthery, Located In Section 14.

Bill read by City Clerk. Motion made by Herman Davis to approve first reading of bill. Second to motion by Leon Harris. Motion carried by vote of all ayes. Record of vote: Davis, aye; Guthery, aye; Harris, aye; Davidson, aye.

Second reading of bill by City Clerk. Motion made by Don Davidson to approve second reading of bill. Second to motion by Leon Harris. Motion approved by vote of all ayes. Record of vote: Davis, aye; Harris, aye; Guthery, aye; Davidson, aye.

Thereupon, Bill #7/98.12 was passed and approved and numbered City Ordinance #557.

CDBG COPELAND FLOAT LOAN DOCUMENTS TO SUBMIT WITH APPLICATION: City Clerk explained that certain documents are required to be signed by the Mayor and submitted to Dept. Of Economic Development with the CDBG Float Loan application. The Float Loan program requires the cooperation and sponsorship of cities or counties in "non-entitlement areas" of Missouri to sponsor a loan request on behalf of a company. The company must be within a sponsor’s jurisdiction and the company must agree to create jobs in the entity. This program provides a deferred loan to manufacturers for purchase of equipment; the company will repay the State on a deferred schedule, enabling them to purchase the equipment, then repay the loan after production is in place using the equipment. The Residential Antidisplacement and Relocation Assistance Plan must be documented and adopted in the meeting minutes. This plan would be necessary if the block grant activity displaced any residents from their homes. This grant activity does not displace anyone from their homes, so this is a moot point for this project.

The other documents to be submitted are Statement of Assurances, Public Participation /Conflict Of Interest Certification; Lobbying Restrictions; Civil Rights Compliance and Needs Assessment.

Motion made by Herman Davis to adopt the Residential Antidisplacement and Relocation Assistance Plan. Second to motion by Delmar Guthery. Motion approved. All in favor.

State contract bid: (2) Purcell tires - $434.64 plus mounting = $550.64

Motion made by Herman Davis to approve State contract bid for $550.64. Second to motion by Don Davidson. Motion approved. All in favor.

TRASH TRUCK BIDS:

Downing Sales – Refuse truck…$50,355

(2) 20-yard rear load packers

$30,498 each………………… 60,996

Trade-in…..-12,000

Total…….. $99,351

American – 1999 International Chassis Refuse truck…$ 44,400

(2) EZ Pack 20-yard rear load bodies - $28,998 each… 57,996

Total……$102,396

King – Approximate equipment cost…$100,000

Aldermen discussed having air conditioning put in truck. It could be installed for $500 add-on to quote.

Motion made by Leon Harris to purchase refuse truck from Downing Sales for $99,351. Second to motion by Herman Davis. Motion approved. All in favor.

POLICE CAR: This is model change-over time and we have been advised to wait to seek quotes.

PICK-UP TRUCK: Quotes have been obtained. There was some discussion. More quotes will be sought.

FIRE STATION RENOVATION: Blocking (5) windows in back of building:

Mike Lansdown, Mansfield, MO: Labor & material - $625

Labor only - $375 on (5) windows

We advertised for insulation in ceiling, but Mr. Lansdown does not do that type of work, and we did not receive any other bids.

Motion made by Don Davidson to authorize Mike Lansdown to do blocking of (5) windows for $625 – labor/materials. Second to motion by Leon Harris. Motion approved. All in favor.

REQUEST FOR REFUND ON SALES TAX ON RESIDENTIAL UTILITY BILL: Bill Gunkle has requested a refund from City for sales tax he has been billed in error on a residential bill that is tax exempt.

Motion made by Herman Davis to refund to Mr. Gunkle the amount of $295.57. Second to motion by Leon Harris. Motion approved. All in favor.

PUMP AT WWTP: Mixer pump at Waste Water Treatment Plant – we have only one pump – we have no back-up pump. Bid from West Plains Electric is only bid submitted.

Aldermen requested that Mayor get a bid from the place in Nixa/Springfield where we recently purchased a rebuilt pump.

Aldermen were in agreement to allow Mayor to authorize expenditure for company submitting lowest bid.

FIRE DEPARTMENT – EXPENDITURE FOR VOLUNTEERS: Fire Chief, Tom Woods, has submitted a request to Council for firemen to receive a set monthly expense, instead of per call basis. With this change, City would pay matching social security. Mr. Woods said if there are volunteers who have not made any of the calls, or went to just the fire meeting and one call, they would not be paid for that month.

Motion made by Don Davidson to approve change in wage expenditure for volunteers. There was no second to the motion. Request was tabled.

ACCOUNTS PAYABLE: Accounts payable computer listing was reviewed by Aldermen. There was question on "Minority Outlook Journal". This journal is published each quarter and distributed to colleges, recruitment offices, trade schools, libraries, etc. Board did not approve this expenditure.

Maintenance department has had extensive repairs on Grasshopper mower. The Street department has a cub tractor they no longer use. There was discussion about advertising for bids to try and sell the cub tractor, or trade-in on another mower.

Motion made by Don Davidson to approve accounts payable as presented. Second to motion by Leon Harris. Motion approved. All in favor.

FIRE STATION SIREN: The building where fire station was located, next to high school, has been purchased and demolished by the school. The siren is still on a pole on the lot. Aldermen authorized removal of pole and siren, and relocate the siren for storm warning, or else put in storage.

ADJOURN: Motion made by Herman Davis to adjourn meeting. Second to motion by Don Davidson.

Meeting adjourned.

On August 10, 1998, minutes were:

_____Approved by Board of Aldermen as written

_____Corrected or amended by Board of Aldermen

___________________________

Mayor Scott Fleetwood