August 10, 1998

CALL TO ORDER: Meeting called to order by Mayor Scott Fleetwood

ROLL CALL: Upon call of the roll, the following aldermen were present: Herman Davis, Delmar Guthery, Don Davidson, Leon Harris.

APPROVAL OF MINUTES: Minutes of July 27, 1998, meeting were mailed to Aldermen for their review. Motion made by Herman Davis to approve minutes. Second to the motion by Delmar Guthery. Motion carried. All in favor.

PARK BOARD – POOL CLOSING DATE: Some of the lifeguards at the pool will be leaving for college and Ava Schools resume on August 20, this year. Mayor recommends closing either August 16^th, or the week-end before.

Aldermen want to keep pool open until August 16^th.

FIRE DEPARTMENT/FIRST RESPONDERS: County Commissioners have agreed to pay $10,000 per year to City to help pay expenses for first responder calls. They request a monthly report on number of first responder calls. City will keep detailed records, and if this amount is more than 50% of first responder calls, City will reimburse monies back to County.

Fire Department’s request to be paid monthly salary, rather than $10 per call, was tabled at last meeting. This request was brought to table for consideration:

Monthly salaries to be considered:

Fire Chief, Tom Woods - $350

Assistant Chief, Justin Colburn - $200

Eddie Maggard & Keith Moore - $150 each

These four firemen are first responders as well.

Monthly salary for firemen only - $50

Monthly salary for firemen, medical, rescue - $100

Request is for members of fire department to be paid monthly salary with City to pay FICA taxes and Medicare – effective immediately.

Motion made by Don Davidson to approve request by fire department to be paid a monthly salary as listed above. Second to motion by Leon Harris. Motion approved. All in favor.

GARAGE SALES: Mayor consulted Missouri Municipal League, and received sample ordinance from other towns. Some locations are selling merchandise continuously. City is having problems with neighbors complaining of parking and traffic.

HOUSE NUMBERING PROJECT: Clerk recommends having Planning/Zoning Commission review the policy established and numbering system; and, having their approval before final Council action.

PARK BOARD RECOMMENDATIONS: Mayor read off the list. One item is sales tax for the park – Aldermen are not in favor of having a sales tax issue on a ballot this year.

1. Community Center floor care:


Norm’s Cleaning, Inc., Ava, MO – Strip, seal & refinish all tile floors on 1^st floor…$ 968.75
Clean carpets in lounge & office… 77.00
$1045.75

JD FloorCare, Ava, MO – Strip seal & recoat all tile floors on upstairs level…...$ 625.00

Motion made by Leon Harris to approve bid from JD Floorcare to strip, seal & recoat tile floors for $625; and, Norm’s Carpet Cleaning to clean carpets in lounge & office for $77. Second to motion by Don Davidson. Motion approved. All in favor.


2. Street department road grader tires:


Purcell Tire, Springfield, MO – (4) 1400 x 24 Goodyear SGG2A Grader tires
@ $307.77 ea………$1231.08
O Rings @ $9.95 ea……39.80
Service & Labor……. 230.00
$1500.88

Ava Tire Shop, Ava, MO – (4) 1400 x 24 Goodyear Shur Grip Grader Tires
@ $307.76 ea………$1231.04
Mount @ $17.50 ea... 70.00
$1301.04

Motion made by Leon Harris to approve Ava Tire bid for $1,301.04. Second to motion by Don Davidson. Motion approved. All in favor.


3. Battery back-up for City telephone system - one bid received from Hailey’s of Ava:

POLICE CARS: Mayor Fleetwood received some information from Payton-Wright that leases police cars. There was discussion about purchasing or leasing – and pros & cons or ordering 1998 model car, or waiting until 1999’s are available.

Mayor would like to see us buy two cars this year; two more cars in the next two years; then fourth year, trade-in.

Bid on purchase of police car from Payton Wright:

With anti-lock brakes - $20,600

With 4-wheel disc brakes - $19,949

ACCOUNTS PAYABLE: Accounts payable were reviewed by Aldermen. Aldermen discussed the computer print-out submitted for accounts payable, rather than individual invoices. Delmar said he could not tell what we’ve purchased , but Don pointed out that the print-out lists out total sum due to each vendor. Mayor Fleetwood said he could pull out any invoices that Aldermen would like to see.

Evans Enterprises invoice for $3,600, was pulled out for aldermen to review. This was for repair on a pump at Waste Water Treatment Plant.

Motion made by Don Davidson to approve accounts payable as presented. Second to motion by Herman Davis. Motion approved. All in favor.

CLOSED SESSION: Aldermen moved into executive closed session for discussion of personnel pursuant to RSMo 610.021(3).

Police officer, Joe Harley, is part-time, fill-in officer, and has been employed 90 days. Hire date is May 12, 1998. Present wage is $8.50 per hour. All other officers have received $.50 raise in wage after 90 days.

Motion made by Herman Davis to approve $.50 per hour raise for part-time officer, Joe Harley. Second to motion by Leon Harris. Motion approved. All in favor.

Proposal for building by Copeland was discussed. Greg Stratman, from D.E.D., has been asked to meet with Aldermen and County Commissioners on Thursday. He is to call us back tomorrow, Tuesday.

Electric department personnel was discussed. Posting job openings within City departments was recommended.

Motion made by Herman Davis to move to regular open session. Second to motion by Don Davidson. Motion approved. All in favor.

Motion made by Herman Davis to adjourn. Second to motion by Don Davidson. Motion approved. All in favor.

Meeting adjourned.

On August 24, 1998, minutes were:

_____Approved by Board of Aldermen as written

__X__Corrected or amended by Board of Aldermen

________________________________

Mayor Scott Fleetwood