September 14, 1998

Present: Mayor Scott Fleetwood
Alderman Herman Davis
Alderman Delmar Guthery
Alderman Don Davidson
Alderman Leon Harris
Marilyn Alms, City Clerk
City Attorney, Carl Smith

News Media: Keith Moore, Herald Publishing; Art Corum, KKOZ

Guests: An attendance register was provided for guests to sign.

CALL TO ORDER: Meeting called to order by Mayor Scott Fleetwood

ROLL CALL: Upon call of the roll, the following aldermen were present: Herman Davis, Delmar Guthery, Don Davidson, Leon Harris.

APPROVAL OF MINUTES: Minutes of August 13, 1998, work session meeting; August 24, 1998, council meeting; and, September 4, 1998, special meeting were reviewed by Board of Aldermen for their approval. Motion made by Herman Davis to approve minutes. Second to the motion by Leon Harris. Motion carried. All in favor.

CITIZEN’S COMMENTS: Firemen asked if there is an ordinance prohibiting parking in front of fire station. There was discussion on solutions to this problem. We need to place "No Parking" signs on lot. Police department has advised they cannot issue citation if there is not an ordinance that is being violated.

ORDER OF BUSINESS:
AVA ALUMNI: Request to allow building to be on flat ground at ballpark - revised proposal presented to move location of building. Aldermen want them to understand that City expects this building program to include paving the parking lot.
Motion made by Don Davidson to approve their request. Second to motion by Leon Harris. Motion approved by majority vote. Delmar Guthery abstained from voting because it was not staked out when Aldermen visited the location after this request was brought to Council.

BIDS: Motion made by Leon Harris to sell 1984 Ford ½ ton pick-up to high bidder, Darlene Merriett, at $430; and, reject all other bids on ’91 Ford and ’92 Ford cars; 1968 Ford auger; 1951 Chevrolet winch truck; (6) 3-yard dumpsters; and, 420’ of 5" well pipe. Second to motion by Don Davidson. Motion approved. All in favor.

REQUEST BY SCHOOL – N.E. 9^TH AVE.: School has approached City to consider making N.E. 9^th Ave. into a one-way street, or close street to traffic one hour in the morning and the afternoon.

GARAGE SALE ORDINANCE: A draft of an ordinance regulating garage sales was read by City Clerk.
Motion made by Herman Davis to approve first reading of draft. Second to motion by Leon Harris. Motion approved. All in favor. Record of vote: Davis, aye; Harris, aye; Davidson, aye; Guthery, aye. There was discussion as to when this should go into effect.
Second reading of draft by clerk. Motion made by Don Davidson to approve second reading of draft. Second to motion by Leon Harris. Motion approved. All in favor. Record of vote: Davidson, aye; Davis, aye; Guthery, aye; Harris, aye.

MUSIC ON SQUARE: Connie Miller has inquired about having music sessions on Public Square. Delmar suggested they check to make sure nothing else has been scheduled. Herman said one problem that occurred when Chamber of Commerce sponsored "Music on the Square", was that it was too much of a responsibility to set up sound systems. Connie said these groups would not request use of sound systems.
Clerk said City has noise ordinance that prohibits such activities after 10:00 P.M.
Aldermen were in agreement.

RETURN CHECK CHARGE: Our return check charge for insufficient funds check is $5.00. City is proposing increasing charge to customer to $25.00.
Motion made by Don Davidson to approve this change of return check charge to $25.00. Second to motion by Herman Davis. Motion approved. All in favor.

STREET DEPARTMENT BACKHOE TIRES: City received two bids:

Ava Tire Shop – (2) 11L1612 – 12 ply - $78.19 each = $156.38
(2) mount @ $6 each = $12.00
Total $168.38

Davis Tire & Wheel – (2) 11L16 – 12 play - $78.19 each = $156.38
(2) mount @ $6 each = $12.00
Total $168.38
Motion made by Herman Davis to approve purchase from Davis Tire & Wheel. Second to motion by Leon Harris. Motion approved. All in favor.

WATER LINE MATERIAL: (4) water main replacement or extension projects are being submitted to DNR for construction permits. Water department superintendent submitted bids from three vendors for materials:

Winwater Works - $13,201.36
Harry Cooper Supply - $13,476.51
Water Products - $13,854.08

Board made decision to table purchase of material at this time.

SEWER-SMOKE TESTING: City has purchased sewer-smoke testing equipment. There was discussion on procedure to conduct testing and the necessity of requiring property-owners to repair leaks on basement drains hooked to City sewer system. Tom Woods reminded Aldermen that the basement drain regulation is a state law – not a local option. He said if basement drains have a trap, then smoke will not get into basements. There was discussion about how much time to allow property-owners to get their lines repaired.

FIRE DEPARTMENT EQUIPMENT: Looking at compressed air system – regulators, hoses, would trade-out bottles, not re-fill – (6) bottle system which will fill about 40 bottles. We now pay $7.00 per bottle to have them re-filled in Springfield. Justin Colburn has been taking them to Springfield at no transportation charge.
P.G. Walker Company has system that can be leased. City got bids on purchasing a system.
Motion made by Don Davidson to lease system from P.G. Walker. Second to motion by Leon Harris. Motion approved. All in favor.

Duffel bags for medical supplies for First Responder equipment – Cox Ambulance will provide the expendable medical supplies. Motion made by Herman Davis to approve approximated expenditure of $450 for those supplies. Second to motion by Leon Harris. Motion approved. All in favor.

New toilet stool for fire station was mentioned. Don Davidson said what is there needs to be replaced.
$1,970 was taken in by fire department at Muscular Dystrophy Boot Block.

PUBLIC HEARING – REZONING REQUEST: Public hearing is scheduled for 6:00 P.M., on Tuesday, September 15, for rezoning request submitted by Bill Baucom.

ACCOUNTS PAYABLE: Accounts payable cash requirement report was submitted to Aldermen for their review. Motion made by Don Davidson to approve accounts payable expenditure of $35,747.78. Second to motion by Leon Harris. Motion approved. All in favor.

CLOSED SESSION: Motion was duly made and seconded to move into closed session for discussion on personnel pursuant to RSMo 610.021(3). City has advertised for applicants for part-time clerical and full-time sanitation department employees.

OPEN SESSION – ADJOURNMENT: Motion made by Don Davidson to move to regular open session. Second to motion by Leon Harris. Motion approved. All in favor.

During closed session there was discussion about City advertising for full-time employee for sanitation department. David Harper, who was on brush crew, asked to take the sanitation department position, leaving a vacancy on the brush crew. Scott asked if City needs to re-advertise for brush crew position.
City received about 40 applications for part-time clerical position. Scott asked Aldermen if they wanted to look at applications and conduct interviews. Aldermen approved having Scott and the City Hall clerical staff do the interviews.
Leon Harris mentioned City officers are unlocking cars – this is a liability to City. Two highway patrolmen have been killed by airbags. There was discussion as to whether City should discontinue this service.

Motion made by Don Davidson to adjourn meeting. Second to motion by Leon Harris. Motion approved. All in favor.

Meeting adjourned.

On September 28, 1998, minutes were:

_____Approved by Board of Aldermen as written

_____Corrected or amended by Board of Aldermen

______________________________
Mayor Scott Fleetwood