October 26, 1998

Present: Mayor Scott Fleetwood
Alderman Herman Davis
Alderman Delmar Guthery
Alderman Don Davidson – absent
Alderman Leon Harris
Marilyn Alms, City Clerk
City Attorney, Carl Smith - absent

News Media: Keith Moore, Herald Publishing; Art Corum, KKOZ

Guests: An attendance register was provided for guests to sign.

CALL TO ORDER: Meeting called to order by Mayor Scott Fleetwood

ROLL CALL: Upon call of the roll, the following aldermen were present: Herman Davis, Delmar Guthery, Leon Harris, Don Davidson was out-of-town.

APPROVAL OF MINUTES: Minutes of October 12, 1998, meeting were mailed to Aldermen for their review. Motion made by Delmar Guthery to approve minutes. Second to the motion by Herman Davis. Motion carried. All in favor.

CITIZEN’S COMMENTS:

ORDER OF BUSINESS:

PROPOSAL TO CONVERT TRUCK: Bill Downs, Sanitation Department Superintendent, suggested converting the old sanitation department truck to a chipper truck – removing part of it, retaining the ram to push in the limbs. Old chipper truck is at Givans Garage for welding on steering – dump truck is down, also.

CENSUS 2000: Clerk submitted some information on preliminary work starting on reviewing census maps. Clerk asked approval to have Geneva McCullough work on this as consultant. Aldermen were in agreement.

LOCK-OUT POLICY: There has been previous conversation about establishing a new policy with regard to City police department opening cars that are locked. This has increased the City’s liability as there have been people injured by side door air bags while unlocking cars. Also, if window or lock is damaged, City has had property damage claims.
Motion made by Leon Harris to adopt new policy for police department officers to discontinue responding to calls to open locked cars. Second to motion by Herman Davis. Motion approved. All in favor.

EMPLOYEE HANDBOOK DRAFT: Mayor and Personnel Clerk have been working on a policy handbook for employees. A draft will be provided for aldermen to review.

CONTRACT BOND: Clerk submitted information obtained from Ava Insurance Agency on contractors providing contract bond for performing contract work. Scott suggested getting copies of what other cities provide.

DELINQUENT UTILITY BILLS: Mayor has a list of uncollected utility bills, totaling $12,729 just in the past year. He asked approval to turn these over to Small Claims Court and Aldermen were in agreement. City Attorney will do paperwork on this.

BIDS:
Airport Fuel Tank Removal:

Sunbelt Environmental Services…$7,217.50
Environmental Works, Inc……….. 7,375.00
MidAmerica Environmental………8,105.00

Tanks have to be removed by December 22^nd deadline set by DNR. City must remove as much fuel as we can get out of tanks.
Motion made by Herman Davis to approve proposal from Sunbelt for $7,217.50. Second to motion by Delmar Guthery. Motion approved. All in favor.

PAINTING FIRE STATION WALLS: Only one bid submitted:

Don Davidson - $2,525

Advertisement for bids was run in the Douglas County Herald local newspaper.
Motion made by Herman Davis to accept bid from Don Davidson. Second to motion by Delmar Guthery. Motion approved. All in favor.

DEMOLITION OF PATTON HOUSE: Advertisement for bids was run in Douglas County Herald local newspaper. This property has been condemned as dangerous structure. Aldermen advised Mayor to consult with City Attorney on next procedure.

STREET ADDRESSING BOOKS: Proposal submitted by SCOCOG:

25 books @ $18.60 ea…….$ 465
50 books @ $15.20 ea……. 760
100 books @$14.10 ea……. 1,410

Motion made by Leon Harris to purchase 25 books at $18.60 ea. - $465. Second to motion by Herman Davis. Motion approved. All in favor.

LEATHER FOR POLICE DEPARTMENT: Seven sets – belt, holster, mag holder, mace holder, cuff case, ASP holder, flash-light holder, and one package of belt keepers:

Law Officer’s Equipment Co. - $1,834.25
Frank’s Uniforms - $2,124.34

Motion made by Leon Harris to approve purchase of equipment from Law Officer’s Equipment Co. for $1,834.25. Second to motion by Delmar Guthery. Motion approved. All in favor.

TREES REMOVED ON STREET PROJECT: Mayor contacted Kenny Adams, last Thursday, about removing two trees in the way of the road to water storage tank. Kenny has not been able to get to the job, and Aldermen asked Leon Harris if he would be able to do this job. Leon indicated he would. This was agreeable to the aldermen.

ACCOUNTS PAYABLE: Accounts payable cash requirement report was submitted to Aldermen for their review. Motion made by Leon Harris to approve accounts payable expenditure of $7,220.89. Second to motion by Herman Davis. Motion approved. All in favor.

BUILDING PERMIT APPLICATION: An application has been submitted by Rod’s Truck & Auto for an addition to his commercial building. The problem is that a corner of the building is located under a corner of the existing building, and his proposed addition would be built over a City sewer main line. Aldermen will go to the site on Thursday morning and meet with Mr. Heinreichs.

CLOSED SESSION: Motion made by Herman Davis to move into closed session for discussion on personnel pursuant to RSMo 610.021(3). Second to motion by Leon Harris. Motion approved. All in favor.
Board discussed wages of electric department brush crew, hire date of June 8^th. When the minimum starting wage was raised from $6.00 per hour to $6.50 per hour, at the annual wage review meeting, the brush crew’s wages were raised to $6.50 per hour. The Mayor decided to go ahead and include their 90 day wage review increase at the same time, raising their wage to $6.75. In September, the brush crew asked the Mayor about their wage increase. After checking their personnel files, he realized they should have been raised to $7.00 per hour. He sent a memo to the payroll clerk advising her to raise their wages to $7.00. This occurred at the time of their actual 90 day wage review in September. They now feel they did not get their $.50 cents per hour increase. Mayor explained his error to Aldermen and they were in agreement to leave wage at $7.00 per hour for brush crew.

On November 9, 1998, minutes were:

_____Approved by Board of Aldermen as written

_____Corrected or amended by Board of Aldermen

_______________________________________
Mayor Scott Fleetwood